Job Title

Accounting Assistant (Part-Time)

Salary

Part time - $20.00-$22.00/hour

Role Description

Provide accounts payable support to the Accounting Department.  This is a part time position for approximately 20-25 hours per week.

Major Responsibilities

• Review and data entry of accounts payable invoices using appropriate cost allocations;
• Process weekly check runs;
• Update cash disbursement spreadsheets;
• Track and file receipts and reports;
• Process vouchers, ensuring completeness and accuracy; follow up on required documentation;
• Communicate with colleagues and external partners;
• Payroll record keeping, including updating paid-time-off and holiday records;
• Other administrative tasks as needed within the finance and human resources departments.

Qualifications & Competencies

• Associate’s degree with two years of experience in a related field or an equivalent combination of education and experience;
• A/P experience;
• Strong problem-solving skills;
• Experience with Microsoft Excel;
• QuickBooks Online experience is preferred;
• Non-profit experience is preferred;
• Excellent communication, interpersonal skills, and organizational abilities;
• Accuracy and attention to detail is required, as well as a track record of reliability and conscientious work habits;
• Willingness to take initiative and accept responsibility for assigned tasks.
• Acts in a manner which supports and embraces RochesterWorks’ vision to integrate diversity, equity, inclusion, and accessibility into the day-to-day operations of the organization.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. This position may include lifting up to 10 pounds for files and computer printouts on occasion.

 

How to Apply

Email cover letter and resume to jfrenz@rochesterworks.org and include the job title in the subject line of the email.

 

RochesterWorks, Inc. is an Equal Opportunity Employer

Job Title

Administrative Assistant–Career Center

Salary

Full time - $20.00-$22.00/hour

Role Description

Provide clerical and administrative support to Career Center management and staff. 

Major Responsibilities

• Manage phone calls, emails, and other forms of communication, routing inquiries to the relevant individuals.
• Prepare agendas and schedules for meetings.
• Record and distribute staff meeting minutes
• Prepare monthly career center reports, i.e. workshop attendance.
• Act as the contact for all vendors and payments.
• Monitor and maintain the Career Center’s section of the RochesterWorks website
• Handle incoming and outgoing mail, packages, and deliveries; duplicate, collate, and file materials.
• Monitor office equipment contracts and assist staff in operating office equipment. 
• Order office supplies and maintain inventory.
• Orient new employees to office procedures.
• Handle miscellaneous correspondence and assist management with special projects and other duties as assigned.
• Works with management and staff to meet enrollment, expenditure, employment, retention, earnings, and credential performance goals. 

Qualifications & Competencies

• An Associate degree with two years of experience in a related field or an equivalent combination of education and experience.
• Must be able to prioritize and multi-task.
• Strong written and quantitative skills.
• Proficient in using Microsoft Office (Word, Excel, and PowerPoint), as well as familiarity with Zoom and Microsoft Teams.
• Organizational and time management skills, with an emphasis on timely paperwork and data management.
• Strong customer service orientation; experience working with diverse populations in a fast-paced environment a plus.
• Acts in a manner which supports and embraces RochesterWorks’ vision to integrate diversity, equity, inclusion, and accessibility into the day-to-day operations of the organization.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. This position may include lifting up to 10 pounds for files and computer printouts on occasion.

 

How to Apply

Email cover letter and resume to jfrenz@rochesterworks.org and include the job title in the subject line of the email.

 

RochesterWorks, Inc. is an Equal Opportunity Employer

Job Title

Career Services Advisor-691 St. Paul Street

Salary

$42,900-$47,775 annually

Role Description

This position plays a crucial role in helping individuals on public assistance develop the skills and plans needed to secure employment and become self-sufficient. The successful candidate will work intensively with public assistance recipients to determine their employability skill set, schedule them to appropriate activities, and manage their weekly hours by updating the Department of Human Services’ System.

Major Responsibilities

• Provide focused support to individuals who are receiving public assistance.
• Evaluate the skills and abilities of individuals and determine suitable assignments based on their case type and required participation hours.
• Conduct group orientations to explain processes and programs.
• Conduct individual assessments, schedule appropriate activities, create referrals and record detailed notes in the Department of Human Services’ System.
• Complete detailed paperwork, make necessary copies and submit within a timely manner.
• Work with customers to develop a comprehensive employment plan in preparation for employment and training.
• Provide advice and guidance to job seekers on the job search process and occupational choices, considering the local labor market.
• Undertake additional tasks and special projects as required.

Qualifications & Competencies

• High school diploma with four years’ experience in a related field or equivalent, or an Associate’s degree with two years related experience. Bachelor’s degree preferred.
• Familiarity with community services and resources available to assist individuals.
• Experience in working with diverse populations in a fast-paced environment.
• Excellent verbal and written communication skills.
• Able to work effectively as part of a team to achieve organizational goals.
• Excellent time management skills to complete paperwork and data maintenance promptly
• Bilingual skills are preferred but not required.
• Proficient in MS Office applications, including Outlook, PowerPoint, Word and Excel.
• Acts in a manner which supports and embraces RochesterWorks’ vision to integrate diversity, equity, inclusion, and accessibility into the day-to-day operations of the organization.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. This position may include lifting up to 10 pounds for files and computer printouts on occasion.

 

How to Apply

Email cover letter and resume to jfrenz@rochesterworks.org and include the job title in the subject line of the email.

 

RochesterWorks, Inc. is an Equal Opportunity Employer

Job Title

Career Services Advisor- Comprehensive Assessment and Skill Development (CASD)–100 College Ave.

Salary

$42,900-$47,775 annually

Role Description

Provides career counseling and comprehensive assessment services to prepare customers to enter employment or training and provides training services to eligible customers.The successful candidate will have excellent interpersonal skills, empathy and be able to effectively communicate with customers in order to build rapport and trust.

Major Responsibilities

• Guides customers through the career exploration process; evaluates abilities, interests, and personality characteristics using tests, assessment tools, interviews, and professional sources.
• Provides information on Trade act, training, education, and community resources and provides guidance on selection of training and academic programs; writes and manages waivers, vouchers, and training accounts for eligible customers.
• Works with customers to develop a comprehensive employment plan in preparation for employment and training.
• Provides advice and guidance to job seekers regarding the job search process and occupational choices in the context of local labor market.
• Assesses customers for program and service eligibility and ensures customers are registered for appropriate program (WIOA Adult/Dislocated Worker, Veterans, etc.).
• Validates data elements required for applicable program and registration level and documents appropriately in the One Stop Operating System (OSOS.)
• Documents services provided to customers in OSOS.  
• Provides ongoing case management and follow-up services to Trade Adjustment Act and training customers including obtaining certification of completion post-training.
• Maintains accurate and thorough customer file records.
• Participates in outreach activities, employer recruitment events and job fairs.
• Collaborates with RochesterWorks’ system partners and community agencies to deliver services and make appropriate referrals for employment support services and training services.
• Stays current regarding occupational, educational, and labor market information to assist customers in determining and carrying out vocational and educational objectives.
• Works with staff and management as a team to meet enrollment, expenditure, employment, retention, earnings, and credential performance goals.
• Assists in special projects and other duties as required.

Qualifications & Competencies

• An Associate’s degree with two years related experience. Bachelor’s Degree preferred. 
• Experience in working with diverse populations in a fast-paced environment.
• Outstanding verbal and written communications and organization skills.
• Ability and extremely flexible to work in various departments of the organization as needed.
• Develop effective working relationships and work well as part of a team to achieve organizational goals.
• Excellent time management skills and ability to complete paperwork and data maintenance in a timely fashion.
• Proficiency in MS Office applications.
• Knowledgeable regarding local occupational, educational, and labor market information.
• Acts in a manner which supports and embraces RochesterWorks’ vision to integrate diversity, equity, inclusion, and accessibility into the day-to-day operations of the organization.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. This position may include lifting up to 10 pounds for files and computer printouts on occasion.

 

How to Apply

Email cover letter and resume to jfrenz@rochesterworks.org and include the job title in the subject line of the email.

 

RochesterWorks, Inc. is an Equal Opportunity Employer

Job Title

Comprehensive Assessment and Skill Development (CASD) Team Assistant        

Salary

Full time - $20.00-$22.00/hour

Role Description

Provide clerical and administrative support to the Career Center employment and training team in the delivery of pre- and post-employment services. 

Major Responsibilities

• Ensure quality assurance standards are met by the Career Center CASD Team through review of database and hard copy files.
• Track and ensure resolution of quality assurance errors through coordination with the CASD Team.
• Assist CASD Staff with pre-exit case management activities, including contacting customers by phone, email, and mail and documenting activities in database.
• Triage and assist with 599 Training Applications; review and complete 599 Training Approval/Disapproval report from the Department of Labor.
• Assist in answering telephone inquiries and scheduling appointments. Provide assistance to customers regarding the training grant application process and obtaining supporting documentation.
• Assist with Training Grant Waivers
• Make follow-up calls to customers and service organizations.
• Provide ongoing case management and follow-up services to training customers including evaluating plan of study and obtaining certification of completion post-training.
• Effectively communicate case management activities and customer requests with Career Center Staff.
• Utilize One Stop Operating System (OSOS) to proficiently document and track case management activities.
• Participate in outreach activities, employer recruitment events, and job fairs.
• Stay current regarding occupational, educational, and labor market information to assist customers in determining and carrying out vocational and educational objectives.
• Assists in special projects and other duties as required.

Qualifications & Competencies

• An Associate’s degree with two years of experience in a related field or an equivalent combination of education and experience.
• Must be able to prioritize and multi-task.
• Strong written and quantitative skills.
• Proficient in using Microsoft Office (Word, Excel, Teams, and PowerPoint).
• Organizational and time management skills, with an emphasis on timely paperwork and data management.
• Strong customer service orientation; experience working with diverse populations in a fast-paced environment a plus.
• Acts in a manner which supports and embraces RochesterWorks’ vision to integrate diversity, equity, inclusion, and accessibility into the day-to-day operations of the organization.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. This position may include lifting up to 10 pounds for files and computer printouts on occasion.

 

How to Apply

Email cover letter and resume to jfrenz@rochesterworks.org and include the job title in the subject line of the email.

 

RochesterWorks, Inc. is an Equal Opportunity Employer

Job Title

Marketing Assistant (Part-Time)–Marketing and Communications Department

Salary

Part Time (25 hours) - $22.00-$25.00 per hour

Role Description

Assist in the creation and delivery of marketing materials and campaigns, public relations projects, event coverage, and maintaining department databases and mailing lists. This role requires a blend of creativity, attention to detail, technical prowess, social media savvy, excellent communication skills, and strong organizational abilities. This position reports to the Marketing and Communications Manager.

Major Responsibilities

Content Development and Brand Management

• Support in developing and maintaining marketing materials, including social media and website content, program advertisements, pamphlets, flyers, and other promotional materials.
• Assist with proofreading and editing marketing materials for accuracy and consistency.
• Collaborate on the creation of reports and presentations for marketing performance analysis.

Social Media Management

• Coordinate the scheduling and posting of social media content across various platforms (e.g., Facebook, X, LinkedIn, Instagram).
• Monitor and engage with social media comments and messages, forwarding relevant queries to the marketing and communications manager.
• Help in tracking social media performance metrics.

Email Campaigns & Newsletter Mailings

• Contribute to the development and execution of email campaigns and newsletter mailings.
• Segment email lists and maintain subscriber data.
• Track campaign/mailing performance, analyze results, and provide insights for improvement.

Public Relations & Event Support

• Aid in the preparation and distribution of press releases, media advisories, articles, and media pitches.
• Maintain a media contact database and track PR coverage and results.
• Attend events to capture photos, videos, and live social media updates.
• Participate in post-event follow-up and reporting.

Qualifications & Competencies

• Bachelor’s degree in Marketing, Communications, Public Relations, Journalism, English, or other related field preferred, or equivalent combination of education and experience.
• Demonstrated skill with marketing tools and software, encompassing email marketing, event management, social media, graphic design, and content management systems (e.g., Mailchimp, Eventbrite, Hootsuite, Facebook, Instagram, WordPress, Canva, and Adobe Creative Suite/Cloud).
• Proficiency in MS Office Suite is required.
• Valid NYS driver’s license with reliable transportation.
• Excellent verbal/written/visual communication and time management skills.
• Capable of managing multiple projects at once on varied deadlines in a fast-paced professional environment.
• Proactive and self-motivated with the ability to work independently and collaboratively within a team.
• Demonstrates flexibility, creativity, and a positive attitude when faced with workplace challenges.
• Acts in a manner which supports and embraces RochesterWorks’ vision to integrate diversity, equity, inclusion, and accessibility into the day-to-day operations of the organization.

Physical Demands

This is a year-round position in a professional environment during normal business hours requiring flexibility and the ability to travel to locations throughout the City of Rochester and Monroe County.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. This position may include lifting up to 10 pounds for files and computer printouts on occasion.

 

How to Apply

Email cover letter and resume to jfrenz@rochesterworks.org and include the job title in the subject line of the email.

 

RochesterWorks, Inc. is an Equal Opportunity Employer

Job Title

Youth Program Monitor (Seasonal)

Salary

$22.00 per hour – Seasonal through June 2024, with a possible extension through September 2024.

Role Description

This position supports Youth Employment Program activities at RochesterWorks. Primary responsibilities include matching and placing youth into worksites and providing follow-up monitoring to ensure compliance with program guidelines and to evaluate the effectiveness of program outcomes.  This position reports to the Youth Career Services Coordinator.

Major Responsibilities

• Maintain, and update databases to track employers and youth in various programs
• Screen and match youth applicants to appropriate summer worksites
• Assist in facilitation of youth and employer orientation sessions
• Assist in organizing and facilitating prescreens, job readiness and related recruitment events
• Conduct off-site monitoring of worksites/programs and youth participants to ensure compliance with program guidelines and evaluate effectiveness of program outcomes
• Prepare reports and other documentation electronically as needed
• Office clerical work as assigned and assist with additional projects as needed

Qualifications & Competencies

• High School Diploma required with college coursework preferred
• Customer service and/or youth programming experience preferred
• Experience working with diverse populations
• Demonstrated initiative, creativity, and flexibility
• Bi-lingual (English Spanish)
• Strong attention to detail
• Effective interpersonal and written communication skills
• Develop effective working relationships and works well as part of a team to achieve organizational goals
• Excellent time management skills and ability to complete paperwork and data input on a timely basis
• Proficient in MS Office, particularly Word, Excel, Outlook, and PowerPoint
• Personal automobile, driver’s license, and insurance required
• Acts in a manner which supports and embraces RochesterWorks’ vision to integrate diversity, equity, inclusion, and accessibility into the day-to-day operations of the organization.

Physical Demands

This is a seasonal position (dependent on funding and performance), professional environment, normal business hours requiring some flexibility for evenings and weekends, and the ability to travel to program and employment locations throughout the City of Rochester and Monroe County. Personal automobile is required.          

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for periodic periods throughout the day. Some outdoor work may be required. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. This position may include lifting 40 pounds for files, program paperwork and computer printouts on occasion.

 

How to Apply

Email cover letter and resume to jfrenz@rochesterworks.org and include the job title in the subject line of the email.

 

RochesterWorks, Inc. is an Equal Opportunity Employer